Collection

Definitions

What is a collection?

A Collection is a group of activities combined together as a single entity.

Why should I use collections?

Collections are used to allow batch assignment of activities to schedules. For example, you are running an earth and space science workshop that involves three activities - identify the rock, constellation quiz, and the lifecycle of a rock. You can assign all three properties to the schedule by creating a collection called Earth and Space Science Workshop Activities and assign the collection to any schedules you need these activities in.

Elements of the Collections Page

The collection page is where you can see all your collections, add activities to the collections and manage your collections.

Collection Table

This table lists all the collections you have access to. Note that these results have been pre-filtered by the program type and fiscal year dropdown in the navigation. If the number of collections you see is incorrect, consider changing the dropdown options in the navbar.

• ID : The unique identification number of the collection.

• Collection : This is the name associated to the collection.

• Collection description : This is the description of the collection.

• Type : This is the program type attribute associated with the collection, the type can help you filter down your collections. Do note that you the program type option does not affect which schedule you can assign the collection to.

Filter Bar

You can search through your collections by using the filter bar. It allows you to add multiple criteria to the filtering. This means you can filter by the collection name and the description at the same time. Currently, you can filter the collections by the following properties:

• ID

• Collection

• Collection description

Collection Dialog

The collection dialog allows you to create, edit and delete collections.

Screenshot of the dialog

Tutorials

How to create a new collection?

Step 1. Click the “+ Add” button on the top right corner of the page

Step 2. The collection creation modal will open up. In order to create a new collection, the following information must be added.

• Collection Name

• Collection description

• Fiscal year

• Program Type

Step 3. Click save to save your changes, or close to close the dialog

How to edit/delete an existing collection?

Step 1. Click on the Edit dropdown next to a collection followed by the Edit Collection link.

Step 2. The collection edit modal will open up. You may edit the name and the description of the collection for now.

If you want to delete the collection, click Delete this Collection, then confirm the browser dialog. Note that you cannot delete a collection already assigned to any schedules, unless the schedule has been deleted

Adding activities to a collection

There are two ways to add an activity to a collection: by using an activity url or by importing activities from another collection.

Adding an activity using a url:

Step 1. Copy the URL of the activity you want to add

Step 2. Click on the dropdown arrow of the collection where you want to add the activity

Step 3. Paste the URL of the activity in the text box

Step 4. Click the Add Activity link

Importing activities from another collection:

Step 1. Click on the Edit dropdown next to a collection followed by the Import from collection link

Step 2. From here, you can select a collection whose activities you want to add.

Importing activities from another collection will take all the activities linked to a collection and add them to the collection.

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