Rooms

Setting up rooms for availability

On this page

• Navigating to the rooms organization page

• Creating a new organization

• Editing an existing organization

• Adding a building to an existing organization

• Room Management

  • Creating a room

  • Changing active room status

  • Adding room exemptions

  • Deleting room availability

Navigating to the rooms organization page

Steps:

1. From the home Your OutStem Applications page, select the Registration icon.

2. Click on the Settings icon on the left side panel.

3. Scroll down and select the Organization tab under Business.

Creating a new organization

Steps:

1. After navigating to the rooms organization page, select the icon in the top right corner.
2. Enter the mandatory details of the new organization including the following: Organization Name, Organization Type, and Address.

   • Ensure full details for the address are provided including City, Country, Province, Postal Code, and Full Address.

3. Click Save to ensure details are now saved as a new organization.

Editing an existing organization

Steps:

1. After navigating to the rooms organization page, select the icon next to the organization you wish to edit details for.
2. Enter any new detail changes.

3. Click Save to ensure new changes are now updated and saved.

Adding a building to an existing organization

Steps:

1. To add a building to an existing organization, select the icon in the bottom right corner of the organization you wish to add the building too.
2. Enter the mandatory details of the building including: Address, City, Country, Province and postal Code.

3. Click Save to save the new building as part of the existing organization.

Room Management

Creating a room

Steps:

1. To set up a room within a building, select any building within an organization.

2. A new pop-up window will appear. Select the icon in the top right corner to set-up a new room within the building.
3. Enter the mandatory details: room code (example: Room A1) and the room type (example: gym, laboratory, meeting room).

4. Optionally, you may choose to add a room name to help identify the room.

5. Click Save to save details of the new room.

Changing active room status

Steps:

1. After navigating to the rooms organization page, select any building.
2. From the list of created rooms, room status will appear as Active or Inactive. Select any room to change this status.

3. Select 'Add Room Availability'.

4. Enter mandatory details such as Start Date, Start Time, End Date, End Time, and Teams to which this status applies too. The status will automatically update accordingly to the times and dates.

   • Alternatively, if an existing availability is present, select the icon and modify the availability times.
5. Click Save.

Adding room exemptions

Steps:

1. To add room exemptions, after navigating to the rooms organization page, select any building.
2. From the list of created rooms, room status will appear as Active or Inactive. Select any room to add exemptions.

3. From the list of existing room availabilities, select theicon.
4. Enter the mandatory details of the exemption including Start Date, Start Time, End Date, End Time.

5. Click Save to ensure room exemptions are updated to the room details.

Deleting room availability

Steps:

1. To delete room avaiability, after navigating to the rooms organization page, select any building.
2. Select any room within the buillding.

3. A list of existing avaibilities will appear. Select the trash icon next to the availability you wish to delete.

4. To ensure it is successfully deleted, click OK in the pop-up dialogue. NOTE: This is a potentially destructive action and cannot be reverted. Ensure you wish to proceed with deleting prior to selecting OK.