Equipment Availability

On this page

• Creating new equipment availability

• Managing existing equipment availability

  • Navigating to the equipment availability page

  • Viewing existing equipment availability

  • Editing existing equipment availability

  • Creating exceptions

  • Deleting existing equipment availability

Creating new equipment availability

Steps:

1. From the home Your OutStem Applications page, select the Registration icon.

2. Click on the Settings icon on the left side panel.

3. Scroll down and select the Equipment Availability; Manage Your Equipment Availability under Resources.

4. Select the Create New Availability icon in the top right corner.

5. Enter the mandatory fields including: Label name, Start Date, End Date, and Max Concurrent Bookings.

   • Optionally, you may choose to enter other fields for more information such as Teams that this availability would apply to, Regions, and Tags.

6. Click Save in the bottom right corner to save these availability dates and details.

7. In the pop-up dialogue, select all Equipment Categories these availabilities would apply to.

8. Select the quantities of that equipment label, that would have these dates applicable to them.

9. Click Save again in the bottom right corner to save these availability details.

Managing existing equipment availability

Navigating to the equipment availability page

Steps:

• From the home Your OutStem Applications page, select the Registration icon.

• Click on the Settings icon on the left side panel.

• Scroll down and select the Equipment Availability; Manage Your Equipment Availability under Resources.

Viewing existing equipment availability

After navigating to the equipment availability page, scroll through and view the left side availability panels.

NOTE: The equipment booked for each event will be visible along with the dates booked, days the availability is applicable to, and exceptions. Exceptions could include any routine maintenance for the equipment and thus, it will not be available during that period.

Editing existing equipment availability

Steps:

1. After navigating to the equipment availability page, select the Ellipsis icon next to the availability event booking you would like to edit.

2. Select Edit in the pop-up dialogue.

3. You may make any necessary edits, however modifying the date ranges may affect sessions using this equipment.

4. Click Save to finish saving these new edits. Alternatively, you may click Cancel to discard this action as it can not be reverted once deleted.

Creating exceptions

Steps:

1. After navigating to the equipment availability page, scroll through the list of events with equipment designated to them.

2. Select the icon under the Exemptions title.

3. Enter the mandatory details including Start Date, End Date, Start Time, End Time and Weekdays for which the equipment exemption is applied too.

4. Click Save to finish saving the new exemption.

Deleting existing equipment availability

Steps:

1. After navigating to the equipment availability page, select the Ellipsis icon next to the availability event booking you would like to delete.

2. Select Delete in the pop-up dialogue.

3. NOTE: This is a potentially destructive action and can not be reverted. Select OK in the pop-up dialogue to confirm deletion.