Equipment

On this page

• Navigating to the equipment page

• Creating an equipment category

• Creating equipment quantities

• Editing equipment owner

• Managing labels for equipment categories

  • Printing labels

  • Selecting all labels

  • Deleting equipment category

Navigating to the equipment page

Steps:

1. From the home Your OutStem Applications page, select the Registration icon.

2. Click on the Settings icon on the left side panel.

3. Scroll down and select the Equipment; Manage Your Equipment card under Resources.

Creating an equipment category

Equipment categories allow for staff to effectively manage and organize different equipment types based on owner and purchase year.

Steps:

1. After navigating to the equipment page, select Create Equipment Category in the top right corner.
2. Select Category Label and scroll through the pre-existing labels to create a name for the equipment category (example: 3D Printer).

3. Select the Brand text box and enter the brand of the equipment (example: UltiMaker)

4. Select the Model text box and enter the model name or number of the brand (example: UltiMaker 3).

5. Select the Purchased Year text box and enter the year for equipment purchase. Ensure the purchase year is valid as a YYYY value.

6. Click Save in the bottom right corner to ensure the new equipment category information is saved.

Creating equipment instances

Steps:

1. To create equipment instances to existing equipment categories, first navigate to the equipment page.
2. Select the icon in the bottom right corner of the equipment category name.
3. Enter the 2 mandatory fields to finish creating the equipment: Owner and Quantity.

   • To enter an owner, select the drop-down icon. Scroll through the list of possible owners and select a name.
   • To input the equipment quantity, select the Quantity text box and enter any valid number.

4. Click Save in the bottom right corner to ensure the equipment owner and quantity information is saved.

   • NOTE: The OutStem system will automatically label the equipment sequentially if more than 1 quantity is entered, based on purchase year (example: 1-22 and 2-22).

Editing equipment owner

Steps:

1. After navigating to the equipment page, select the editing icon next under any owner of the appropriate equipment category.
2. Select Change Owner to scroll through the list of active admin members and click on the new owner.

3. Select the Label text box to rename the equipment name.

4. Optionally, you may choose to enter a Location at which the equipment is stored or physically present in use.

5. Under the Comments section, you may choose to add information that may be of use such as storage location or to which date the equipment may be of use prior to replacement.

6. Select the Status dialogue, to set equipment to Working, Broken, Missing, or Disposed. Status will ensure other users are able to identify if they may use the equipment or not.

7. Click Save in the bottom right corner to ensure the new edits are saved.

Batch Actions

Printing labels

For the entire equipment category, you may choose to print labels

Steps:

1. Select the Print icon to the right side of the equipment category.
2. In the pop-up dialogue, identify the label owner.

3. Select the printer you will be using for your labels.

4. Click the Print button in the bottom right corner.

Select All

Steps:

1. Select the Select-All icon to the right side of the equipment category.
2. Click the Select-All icon again to deselect all labels.

All labels within that equipment category will be selected to complete functions all together for each label.

Deleting Equipment category

Steps:

1. To delete an entire equipment category, select the Trash icon to the right side of the equipment category.
2. Select Yes in the pop-up dialogue to confirm deletion of all labels within that equipment category. NOTE: Ensure you revise this action as it can not be reversed.

NOTE: If some equipment in the category has availabilities assigned, deletion will not be available. To proceed with deleting the equipment category, remove those assigned availabilities.