Collections

How to create and search for activities in a new collection

Last updated 2 years ago

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How to create and search for activities in a new collection

Creating a new collection

Steps:

From the home page under Every Activity, press the Collections icon on the left side bar.
Click on the add icon to create a new collection. Alternatively, click on the drop down arrow to the right side of the add icon and Import Shared Collection to import a pre-existing shared collection into the OutStem system.
Enter the details of the collection.
- The four mandatory fields are the Collection Name, Collection Description, Fiscal Year, and Program Type.
  - To select a Program Type, select the drop down arrow under the Program Type label and choose one of the listed option (ex. camp, conference, workshop).
Once you are done entering details, click the Save button to finish creating the new collection.
- Alternatively, click the Cancel button to the right side of the save button to discard any new changes. Please note this action can not be reverted once cancelled.

Steps:

Scroll through the drop down menu options and select one of the filtering categories to locate the correct activity such as ID, Collection, Type, etc.
Then scroll through the new drop down menu options again and select one of the grouping labels under that previously selected category such as the following.
- If the ID filtering category is chosen, select one of the collection IDs (ex. 1879, 1880, 1890, 1902) to view all activities categorized under that specific ID.
- If the Collection filtering category is selected, choose one of the collection names (ex. Website design, Software Engineering, Chemistry projects) to view all activities categorized under that specific collection.
- If the Collection Description filtering category is selected, choose one of the brief collection descriptions (ex. for students under 10, powerpoints links for staff meetings) to view all activities categorized under that specific collection description.
- If the Type filtering category is chosen, select one of the types of activities (ex. camp, web conferences, staff training) to view all activities created under that specific activity type.

Steps:

The table entry will be expanded to show all activities in this collection as well as the curriculum.

A packing list refers to a list of materials required for packing in their respective quantities.

Steps:

Select the drop down label, Add to packing list.
Scroll down and select a packing list to add the collection to (ex. online camps, instructor training, enrichment courses).
- Alternatively, click on the Search for packing lists by packing list label search bar and enter the name of the packing list. Select the appropriate packing list.
In the pop-up box, click Submit in the bottom right corner to link the collection to the packing list.
- Alternatively, click the Cancel button to the right side of the submit button to discard linking the collection to any packing list. Please note this action can not be reverted once cancelled.

Last updated 2 years ago

Was this helpful?

Steps:

From the home page under Every Activity, press the Collections icon on the left side bar.
Click on the add icon to create a new collection. Alternatively, click on the drop down arrow to the right side of the add icon and Import Shared Collection to import a pre-existing shared collection into the OutStem system.
Enter the details of the collection.
- The four mandatory fields are the Collection Name, Collection Description, Fiscal Year, and Program Type.
  - To select a Program Type, select the drop down arrow under the Program Type label and choose one of the listed option (ex. camp, conference, workshop).
Once you are done entering details, click the Save button to finish creating the new collection.
- Alternatively, click the Cancel button to the right side of the save button to discard any new changes. Please note this action can not be reverted once cancelled.

Steps:

From the home page under Every Activity, press the Collections icon on the left side bar.
Under the collections title, click on the Filter Here... search bar.
Scroll through the drop down menu options and select one of the filtering categories to locate the correct activity such as ID, Collection, Type, etc.
Then scroll through the new drop down menu options again and select one of the grouping labels under that previously selected category such as the following.
- If the ID filtering category is chosen, select one of the collection IDs (ex. 1879, 1880, 1890, 1902) to view all activities categorized under that specific ID.
- If the Collection filtering category is selected, choose one of the collection names (ex. Website design, Software Engineering, Chemistry projects) to view all activities categorized under that specific collection.
- If the Collection Description filtering category is selected, choose one of the brief collection descriptions (ex. for students under 10, powerpoints links for staff meetings) to view all activities categorized under that specific collection description.
- If the Type filtering category is chosen, select one of the types of activities (ex. camp, web conferences, staff training) to view all activities created under that specific activity type.

Steps:

From the home page under Every Activity, press the Collections icon on the left side bar.
Present on screen will be a list view such as collection IDs, collection names, collection descriptions or collection types. Select the drop down arrow on the left most side of the specific collection information.

The table entry will be expanded to show all activities in this collection as well as the curriculum.

A packing list refers to a list of materials required for packing in their respective quantities.

Steps:

From the home page under Every Activity, press the Collections icon on the left side bar.
Present on screen will be a list view of collection information. Select the icon on the right most side of the specific collection information.
Select the drop down label, Add to packing list.
Scroll down and select a packing list to add the collection to (ex. online camps, instructor training, enrichment courses).
- Alternatively, click on the Search for packing lists by packing list label search bar and enter the name of the packing list. Select the appropriate packing list.
In the pop-up box, click Submit in the bottom right corner to link the collection to the packing list.
- Alternatively, click the Cancel button to the right side of the submit button to discard linking the collection to any packing list. Please note this action can not be reverted once cancelled.